Introduction
Personal data is information relating to an identifiable living individual. The use of personal data is governed by the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. Transparency is a key element of data protection laws and this Privacy Notice is designed to inform you:
- How and why IFNA – UK and Ireland Chapter uses your personal data;
- What your data protection rights are; and
- How to contact us to exercise those rights
Who we are
The International Family Nursing Association (IFNA) – UK and Ireland Chapter was established in 2017, to develop, actively promote, and sustain a discourse around approaches to family nursing that are relevant in the UK and Ireland. The IFNA – UK and Ireland Chapter aim to: foster and promote family-focused nursing across the life course in the UK and Ireland; act as a unifying force and voice for family-focused nursing, midwifery and health visiting; enable UK and Irish nurses to recognise the family unit as a legitimate recipient of nursing care, and work in partnership with families; and learn from family nurses in other global regions.
The aim of this Website (ifnaukandireland.org) is to:
- Bring together a set of resources that can help facilitate positive attitudes towards family nursing;
- Promote and disseminate family nursing research findings; and
- Share evidence-based family-nursing research, practice, education and policy resources to a wide audience of nurses and other healthcare professionals, researchers and the public.
Nurses, midwives and health visitors based in the four devolved nations of the UK, and Ireland are invited to join the IFNA – UK and Ireland Chapter as members, free of charge.
Purpose of this Notice
This Notice tells you how and why the IFNA – UK and Ireland Chapter collect and use your personal data. The IFNA – UK and Ireland Chapter is the “controller” of this personal data for the purposes of the data protection legislation.
Why are we processing your personal data?
To respond to enquiries submitted through the contact form (legal basis: consent)
It is in IFNA – UK and Ireland Chapter’s legitimate interests to provide you with further information which, on the basis of your, enquiry we believe may be of interest to you. You will have the opportunity to manage your preferences which include the right to object to this processing and unsubscribe from further communications at any time. IFNA – UK and Ireland will respond promptly to any request to unsubscribe or limit the processing of your data.
To administer your membership of IFNA – UK and Ireland Chapter (legal basis: consent)
If you apply to join IFNA – UK and Ireland Chapter we will collect personal data to register you as a member. As a member we will process your personal data in order to provide you with information, opportunities for continuing professional development and invitations to events.
If you attend an event organised by us we may need to collect further personal data from you e.g. disability, dietary requirements. The condition for processing of any special category personal data will be ‘explicit consent’.
When you access our web pages (legal basis: legitimate interests)
Information your browser provides, including your IP address at the time, browser type, and potentially the address of the page you last visited, will be automatically recorded by the IFNA – UK and Ireland Chapter. This data may be used to aid detection in the event of a security breach The IFNA – UK and Ireland Chapter retains this data in a form from which you may be identifiable for a period of up to two months.
What personal data do we collect and use?
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Contact and personal information |
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Name |
Address |
Professional role |
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Telephone number |
Email address |
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Personal information (if required for event attendance) |
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Disability* |
Dietary requirements |
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Marketing preferences & technical information |
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IP Address |
Details of visits to website |
Communication preferences |
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Direct marketing consent |
Marketing opt-out details |
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The personal data processed will be adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed. *Special category personal data will only be requested if required.
Who do we share your data with?
Contractors and suppliers, where IFNA – UK and Ireland Chapter uses external services or has outsourced work which involves the use of personal data on our behalf, e.g. maintenance of our membership list.
Staff within IFNA – UK and Ireland Chapter in order to respond to enquiries, administer your membership, organise events.
Your personal data will never be sold to third parties.
Data retention
Personal data processed in order to respond to enquiries will not be deleted once your enquiry has been resolved.
Personal data processed in order to administer your membership of IFNA – UK and Ireland Chapter will be held for the duration of your membership.
Personal data processed in relation to an event you attend will be deleted after completion of the event.
Cookies
Cookies are small text files that are placed on your device by websites that you visit. We use cookies for the following purposes:
- Performance tracking: Track how our website is used and help us make improvements
Performance and advertising cookies
These cookies help our website to function:
| COOKIE | DESCRIPTION | PURPOSE | INFORMATION |
|---|---|---|---|
| __utma, __utmb, __utmc, __utmv, __utmz, __ga, __gat, __nid | Google Analytics, Google Tag Manager, AdWords and Facebook re-marketing | These cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the site. These cookies are also used to track users’ interests and then provide targeted advertising on other websites. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. | |
| PREF*, VSC*, VISITOR_INFO1_LIVE*, remote_sid* | YouTube | We embed videos from our official YouTube channel using YouTube’s privacy-enhanced mode. This mode may set cookies on your computer once you click on the YouTube video player, but YouTube will not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode. | Read more about YouTube’s embedding videos. |
If you share content from our website through other websites, for example Facebook or Twitter, cookies or a form of tracking may be used by these services and you need to manage your privacy via your account (and not through our site).
You can manage your privacy settings, including cookies, through your browser settings.
Further information about cookies can be found on the Information Commissioner’s Office website.
Changes to this Notice
We keep the information provided in this Notice under review. This Notice may be updated from time to time. If we make any substantial updates, we will draw these to your attention.
We will not use your personal data in any manner that is incompatible with the purpose for which the data were collected originally, unless we have obtained your consent to that additional use.
Your rights as a data subject
Under the General Data Protection Regulation, in certain circumstances, you have the right to:
- withdraw your consent to our processing of your personal data where that is the legal basis for such processing;
- access any of your personal data which we hold;
- have your personal data which we hold corrected if it is inaccurate;
- have any of your personal data which we hold erased;
- restrict the ways in which we process your personal data;
- object to our processing of your personal data;
- receive a copy of any of your personal data which we hold in a structured and commonly used machine-readable format;
- in certain cases not be subject to a decision based solely on automated decision making; and
- lodge a complaint with a supervisory authority.
Queries and complaints
If you have any concerns about the use of your personal data by IFNA – UK and Ireland Chapter please contact Professor Veronica Swallow, IFNA – UK and Ireland Chapter Co-Lead: V.Swallow@shu.ac.uk.
This website is hosted by Sheffield Hallam University on behalf of IFNA – UK and Ireland Chapter. If you have any concerns about the processing of your personal data whilst using the website, please contact:
Data Protection Officer
Governance, Legal and Sector Regulation
Sheffield Hallam University
City Campus
Howard Street
Sheffield
S1 1WB
Email: DPO@shu.ac.uk
Telephone: 0114 225 5555
The UK’s regulator for the Data Protection Act (DPA) 2018 and General Data Protection Regulation is the Information Commissioner’s Office (ICO). Should you be dissatisfied with our handling of your concerns you have the right to complain to a supervisory authority. In the case of the UK, this is the Information Commissioner’s Office and details can be found at https://ico.org.uk.